Secretary PL5 (Academic Affairs Coordinator)

The University of New Brunswick Fredericton welcomes applications for the position of Secretary PL5 (Academic Affairs Coordinator) with the Faculty of Law. This is a continuing, full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $22.02 - $26.05 per hour.

Reporting to the Manager of Academic Affairs & Student Services, this position is responsible for registrar duties and tasks, such as handling the degree audit process, maintaining student records, communicating with the Registrar's Office on issues regarding grades, student enrollment, graduation, graduation processes, registering students in special application classes, and managing the Faculty of Law's priority registration process.

Position summary:

• Monitor student programs for compliance with Faculty and University Regulations.
• Perform tasks related to graduation and advancement, including using records to determine eligibility to graduate.
• Perform degree auditing process. Advise students on the process, update and distribute the degree audit form, ensure that information is complete, and cross-check against transcripts and records.
• Maintain student records and process student forms.
• Manage and monitor student enrollment.
• Register students in all special application courses and for maintain all records.
• Liaise with the Registrar's Office on issues involving student enrollment and course and program management.
• Manage the Faculty of Law's priority registration system. Advising students of the priority registration process, create the class lists, and manage waitlists.
• Coordinate student applications to go on exchange and to attend other institutions on letters of permission.
• Manage process for students transferring into the program or coming into the program on exchange.
• Coordinate the joint MBA/JD program by administrating registration in a manner that fulfills program requirements.
• Organize exam distribution and invigilation, and coordinate and administer deferred and special exams.
• Work with faculty and instructors to implement the anonymous grading policy.
• Implement student test and exam accommodations, in collaboration with others.
• Prepare letters of good standing that adhere to applicable academic and accreditation requirements.
• Provide secretarial, receptionist, and technology support when required.
• Other tasks and duties as assigned.

Requirements/Skills:

• Post-secondary business administration diploma or a university degree, supplemented by five years relevant administrative experience, preferably in an academic setting.
• Experience working in a post-secondary institution would be an asset; experience working in a law Faculty is strongly preferred.
• Experience with Microsoft Office 365 (Word, Excel, Teams, PowerPoint, Outlook) and other commonly used software, including Adobe Acrobat.
• Experience with UNB's intranet platform, Colleague, etc. would be an asset.
• Excellent organizational and time management skills. Strong attention to detail. Excellent interpersonal skills.
• Demonstrated ability to maintain confidentiality and discretion.
• Excellent written communication skills, with the ability to communicate clearly and effectively.
• Demonstrated ability to assume independent responsibility for critical tasks, as well as work in a team environment to accomplish large projects and organizational goals.

Closing date for applications is June 22, 2022 at 4:00PM. We thank all applicants for their interest but only those selected for an interview will be contacted.

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.