Admissions Assistant

MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of skilled trades, business and information technology, health care, and human services. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point in life.

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Admissions Assistant*
Start Date: As soon as possible
Salary Range: $38,590 to $52,210
Location: 7 Fultz and/or remotely, as required
Monday to Friday: 8:30 am to 4:30 pm (35 hours/week)

Reporting to the Assistant Registrar, Admissions, the Admissions Assistant is responsible for receipt and preliminary review of all post-secondary applications and accompanying documents, issuing Letters of Acceptance and providing support as needed to Admissions staff and activities. Responsibilities include the provision of accurate information and guidance to prospective and current students as well as the general public in areas such as program prerequisites, admission procedures, and government policies and procedures.

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Responsibilities include but are not limited to: *

• Process applications and supporting documentation in preparation for application review (creation of student files, matching of documents to student files).
• Verify/validate various applicant documents for assessment, including English Proficiency tests.
• Review each application for missing information or documents.
• Identify duplicate applications and manage the process of merging duplicate accounts.
• In collaboration with MITT’s Admissions Representatives, manage the Admissions Inbox; direct emails as required to the Enrolment Services Officers or other departments. Respond promptly to a large volume of written and verbal inquiries from students, applicants, and recruitment agents regarding admissions activities such as program requirements, documentation requirements, admission statuses, and program start dates.
• Verify and record received tuition payments.
• Manage the receipt of supporting documents; ensures documents are matched to the correct student record.
• Generate correspondence to students regarding their application status.
• Communicate with other Canadian post-secondary institutions to receive student transcripts and other documents used in application assessment.
• Under the direction of the Admissions Officer, create and send Letters of Acceptance.
• Use the CAMS Student Information System to perform updates as required to student names, address and other contact information.
• Provide support for the completion of student document requests; use the Student Information System to produce documents and prepare for distribution.
• Supports the CSR/Admission Representative positions as required, including coverage during absences.
• Support domestic Admissions Officers to perform a full cycle of tasks for MITT High School and other secondary programs as required: responding to inquiries from students and/or guardians, creating quarterly report cards and yearly transcripts for attending students, coordination and creation of graduation packages for graduating students and other duties as assigned by the Principal, MITT High School.
• Provide support as needed to all Admissions Officers, the Admissions Coordinator, and the Assistant Registrar, Admissions.
• Under the direction of the Senior Programmer and Assistant Registrar, Admissions, assist applicants to resolve technical issues relating to their application.
• Provide support to the RO and other units for seasonal activities such as graduation, convocation, orientation and open house events.
• Maintain confidentiality of student records in the Student Information system in compliance with the Privacy Act (FIPPA).

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Required Q*ualifications and Experience:
A combination of of education and experience maybe considered.

• Post-secondary certificate or diploma, preferably in business administration or a related field
• Minimum of one year of recent related experience working in an administrative, customer service or front counter position, preferably within a Registrar’s office of a post-secondary educational institution.
• Strong computer skills including experience with Microsoft Outlook, Word, Excel, PowerPoint and other software such as Adobe.
• Accurate keyboarding skills at a minimum 40 words per minute

Preferred Q*ualifications and Experience: *

• Experience providing administrative support in a post-secondary environment.
• Knowledge of post-secondary operations, program offerings, and admissions policies and procedures.
• Experience working with a student information system or admissions system.
• Experience with video communication software (Zoom, Microsoft Teams etc.)

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An eligibility list may be created for similar positions. Developmental opportunities may be available for candidates who do not meet all of the requirements of the position.*
Applications will be accepted until Monday, June 29, 2022. Submit your resume and cover letter using our online application system.

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We are growing, come grow with us. MITT offers a challenging, team-oriented work environment, competitive income and benefits, and opportunities for professional and personal growth and development._*
MITT is committed to providing an inclusive, barrier-free work environment, beginning with the hiring process. We thank all applicants for their interest. Only those applicants selected for an interview will be contacted. If contacted, applicants are asked to inform us if they require an accommodation. All information received as it relates to accommodation will be kept confidential.
This position requires the successful completion of a Criminal Record check including Vulnerable Sector Search.
Please do not disclose personal health information or protected personal information through the application process.

Job Type: Full-time

Salary: $38,590.00-$52,210.00 per year