Administrative Secretary/Receptionist

Position Details

Position Information

Position TitleAdministrative Secretary/Receptionist
Department/UnitPharmacy
LocationHalifax
Posting NumberS250-22
Employee GroupNone
Position TypeTemporary
Duration of Contract (if applicable)13 months
Employment TypeFull Time
Full-time Equivalency (FTE)1.0
Salary$23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)
Classification
Provisional Statement
About Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job SummaryThe College of Pharmacy includes undergraduate and graduate programs with a mission to enhance health and wellness through pharmacy education, research and community service. Reporting to the Administrative Coordinator, the Administrative Secretary/Receptionist is responsible for providing general administrative support, as well as coordinating the casual and academic timetable, coordinating communications/media for the College and for providing general IT support.
Key Responsibilities

• Answer telephone and greet visitors; screen and respond to various inquiries from faculty, staff, students, and potential students.
• Prioritize and complete work assignments for assigned faculty members; format and prepare correspondence, letters, course materials, lecture notes, examinations, grant applications, tables, workload documentations, etc.
• Clerically coordinate the academic timetable process and associated revisions through consultation with Faculty.
• Provide support to the Awards Committee of the College; maintain awards database, compile bursary applications, receive cheques from sponsors, request cheques from endowment funds, coordinate medals/plaques.
• Recover costs associated with various office activities; prepare invoices, and receive payments, process journal entry forms, deposit forms and purchase orders. Follow up on invoices not paid.
• Act as an IT equipment resource in the Faculty. Maintain the College website an social media channels.

NoteDue to operational requirements, the successful applicant is required to work in-person on campus.

Temporary transfers from bargaining unit members will be considered.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
QualificationsBusiness/office administration program with three years of related experience (or an equivalent combination of training and experience) is required. Proficiency in MS Office (Word, Excel, Access and PowerPoint) is required. Excellent communication, organization and interpersonal skills are required. Attention to detail and ability to multi-task and the ability to work independently, prioritize work, and time manage are required. Familiarity with Banner, Adobe CQ, and basic audio-visual/ computer set-up would be an asset, as would experience working in an academic environment.
Job Competencies
Additional Information
Application ConsiderationApplications from university employees and external candidates are given concurrent consideration. Among short listed candidates, university employees will be given special consideration.

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.
Posting Detail Information

Number of Vacancies1
Open Date06/27/2022
Close Date07/04/2022
Open Until FilledNo
Special Instructions to Applicant