School Administrative Assistant - YCMHS - Permanent #2022-255

INTERNAL APPLICANTS - CLICK HERE TO APPLY

Tri-County Regional Centre for Education

The Tri-County Regional Centre for Education encompasses the three counties of Shelburne, Yarmouth, and Digby serving 5757 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools.

Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.

DEADLINE FOR APPLICATIONS (mm,dd,yyyy): 07/04/2022 at 11:59pm.

Effective Dates (mm,dd,yyyy): 08/01/2022

Position Type: Permanent

REFERENCES ARE MANDATORY - APPLICATIONS WITHOUT REFERENCES LISTED WILL NOT BE CONSIDERED.

TO APPLY: Complete the online profile/resume - you can attach a resume to your profile, security checks, and reference letters if applicable . (Please note: Failure to include your references will cause delay in processing your application.)

School Administrative Assistant

Responsible to: Principal

Scope of Responsibilities:

The TCRCE is seeking an School Administrative Assistant responsible for the coordination and support of the general, day-to-day administrative, operational, and clerical tasks related to the school. 7 hours per day - Monday to Friday. This is a NSGEU - 10.5 month position, and follows the school calendar.

The Administrative Assistant shall provide all required administrative and clerical support. In addition, the Administrative Assistant must work in a team-based environment and display a high degree of professionalism & diplomacy in dealing with the public, regional and school-based staff, and outside agencies.

Consistent with Department of Education and Early Childhood Development and Tri-County Regional Centre for Education policies, the Administrative Assistant will work within an established accountability framework to ensure maximum results are achieved in delivering administrative services.

Qualifications:

• Office Administration Diploma or equivalent;
• Two (2) years of experience in a public office (preferably in education);
• Accurate word processing, bookkeeping and spreadsheet skills, attention to detail;
• Ability to work under pressure with deadlines;
• Strong interpersonal and time management skills;
• Ability to communicate courteously and effectively with the public;
• Computer knowledge with proficiency in MS Word, Excel, Access, PowerPoint and Outlook;
• Proven ability to communicate and work alongside diverse cultural and racial backgrounds;
• Demonstrated ability to value the voice and contribution of others while remaining open to corrective criticism;
• Completion of WHMIS and First Aid, or willingness to obtain upon hire.
• Knowledge of Aesop - Subfinder system an asset.
• Knowledge of School Cash Accounting system.

Responsibilities:

• Prepares correspondence for school administration and teaching staff, for example:

o Types correspondence, reports, forms and examinations, and circulates as required;

o Drafts routine letters and memos to school staff, parents, central office administration;

o Produces statistical summaries, reports, newsletters and bulletins;

o Other related duties assigned by school administration.

• Maintains accurate school student records reports, for example:

o Inputs student information for computerized student information systems and generates reports as required by school administration;

Other duties could include:

o Submits weekly summary report of teacher absences and substitute teachers;

o Coordinates submission of casual replacement time reports, overtime and absentee reports for non–teaching staff;

o Reconciles orders, processes funds received and balances accounts for fundraising, school photos, cafeteria, book sales, pop machine, extra curricular trips, and scholarship funds.

• Provides clerical support to school administration, for example:

o Maintains an up-to date schedule of room and facility bookings;

o Collates morning announcements;

o Schedules parent-teacher interviews;

o Takes incoming calls from parents and the public and directs them to the appropriate staff;

o Initiates process to notify parents of early dismissals;

o Submits maintenance and technology work requests electronically;

o Knowledge of Aesop - Subfinder system an asset.

o Coordinates yearly school/classroom bulk supply order.

• Provides supportive services directly to students, for example:

o Bandages cuts, watches over sick children until parents arrive;

o Provides secure storage of student medications.

First consideration will be given to members of NSGEU Local 74.

Only Shortlisted applicants will be contacted.

SECURITY CHECKS:

The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current ones less than 3 months old you can attach these checks to your profile / resume.

Job Segment: Secretary, Clerical, Administrative Assistant, Administrative