Administrative Assistant

Department Information

The mandate of the Department of Justice is to administer justice, including policing, community justice, victims services and corrections in the Northwest Territories. This mandate will be carried out in a manner which respects community and indigenous values and encourages communities to assume increasing responsibilities.

Job Information

The Administrative Assistant provides administrative and support services for the Regional Manager of Probation and staff. The incumbent will ensure the ongoing provision and enforcement of policy and services within the Corrections Mission, Vision, and Value statement. Reporting to the Regional Manager of Probation Services, the position holds VISA purchasing authority to an assigned limit and works with the manager and staff to ensure compliance with administrative priorities, objectives, and financial policies.

Work is directed by legislation (GNWT Financial Administration Manual, Financial Administration Act, Government Contract Regulations, and Government policies (i.e.: Business Incentive Policy), PW&S policies, directives and procedures, Public Service Act, Access to Information and Protection of Privacy Act) and specific policies (Corrections Service Directives, Code of Ethics, and GNWT Code of Conduct).

Critical knowledge, skills and abilities include:

• Proven bookkeeping and financial administration skills with the ability to work in an automated office environment
• Proven verbal, written and interpersonal communication skills
• Knowledge of the Financial Administration Act and related policies and procedures
• Knowledge and understanding of Corrections policies and procedures
• Knowledge and understanding of Access to Information and Protection of Privacy Act (ATIPP)
• Knowledge of accounts payables and receivables functions, reconciliation procedures and internal controls
• Working knowledge of the Corrections Offender Management Information System (COMS) and SAM financial systems
• Proven organizational, time management, clerical, and keyboarding skills
• Knowledge of MS Operating Systems, MS Office, Internet, Email applications, and automated accounting/financial systems and software

Typically, the above qualifications would be obtained through completion of Grade 12 and two years directly related experience in an administrative/financial role in a computerized environment. Knowledge of the GNWT SAM financial system, DIIMS, COMS and awareness of cultural diversity, specifically northern indigenous traditions and values would be an asset.

GNWT Inquiries

Inquiries Only:

Department of Finance
Government of the Northwest Territories
YELLOWKNIFE CENTRE 5TH FLOOR
BOX 1320 YELLOWKNIFE NT X1A 2L9
Tel (867) 767-9154 Extension 14106
Fax (867) 873-0445
jobsyk@gov.nt.ca

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.